Library Policies

The WMS patron database maintains records of those who are permitted to use the Darling Library's (mostly) physical resources and services.

Information collected here is used for tracking and contacting Darling Library patrons as needed.

All registered library patrons are assigned to one of the following four patron types which determines their book borrowing privileges:

• Student
• Staff/Faculty
• Alumni
• Guest

See definitions below.

Student Patron Type Definition

"Student" status is determined by Campus Management.

The following programs qualify for "Student" status in WMS:

• Traditional Undergraduates
• Online Undergraduates*
• Graduate 
  • On campus
  • Online*

*While online students are not likely to borrow books from the Darling Library, those that do will be given Student status in WMS.

WMS Privileges

• Students may check out up to 20 books at a time. Current HIU Student ID is required.**
• Students may activate their Patron Accounts to place books on hold, renew items twice online, and check their patron records.
• Students may request Interlibrary Loans. (Online patrons are limited to electronic resources.)

Registration in WMS

New Traditional Undergraduates (TUG) and Graduate (GRAD) students are automatically batch uploaded into WMS at the beginning of each new semester. Those that are not in the system should complete a  blue New Patron slip and be reported to a Librarian for further investigation.

Acceptable Identification: Current HIU Student ID card

​Patron Expiration Date: four years

Staff/Faculty Patron Type Definition

Status is determined by Payroll or Human Resources.

Staff and faculty of HIU are assigned Staff/Faculty status in WMS.

WMS Privileges

• Staff and faculty of HIU may check out up to 40 books at a time.
• Current HIU Staff/Faculty ID is required for circulation transactions.
• Staff and faculty may activate their Patron Accounts to place books on hold, renew books once online, and check their patron records.
• Staff and faculty may request Interlibrary Loans.

Registration in WMS

New faculty or staff who are not in the system should complete a  blue New Patron slip. We will contact Payroll or HR to verify employment.

Acceptable Identification: Current HIU Faculty/Staff ID card.

Patron Expiration Date: ten years

Alumni Patron Type Definition

Status is determined by Registrar Alumni Verification form.

Alumni of HIU will be assigned Alumni status in WMS.

WMS Privileges

• Alumni may check out as many as 10 books at a time.
• Picture ID used for registration is required for circulation transactions.
• Alumni may activate their Patron Accounts to place books on hold.
• Alumni may not:
  • Renew books online
  • Request Interlibrary Loans

Registration in WMS

Alumni may already be in the system under their former Student status. Their status must be changed to "Alumni" and contact information updated upon completion of an Alumni Verification form the Registrar's Office.

Acceptable Identification: Government issued picture ID.

Patron Expiration date: one year from registration (renewable annually.)

Contact information must be updated before registration is renewed.

Guest Patron Type Definition

The following groups will be assigned Guest status in WMS:

• HIU Dorm Residents
• CSUF students, staff, and faculty
• HIU Non-Degree Students
  • SALT
  • Dongseo University
• Institutes
  • Instituto Biblico Crossmont
  • Londen Institute for Evangelism
• Consortium Members
  • SCATLA
  • IEALC
  • ATLA Reciprocal Borrowing Program
  • ACL Reciprocal Borrowing Program
• Community Members
• Other

WMS Privileges

• Guests may borrow a maximum of five (5) books at a time.
• Photo ID used for registration is required for circulation transactions.
• Guests may activate their patron accounts to put items on hold.
• Guests may not:
  • Renew books online
  • Request Interlibrary Loans

Registration in WMS

All guest borrowers must apply for Guest patron status by completing a blue New Patron slip. See pages for each Guest type for regulations specific to each group.

Acceptable Identification: See pages for each Guest type

Expiration Date: See pages for each Guest type.