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Library Policies

This private internal guide is for Darling Library Staff reference. These library policies inform the practices of the Darling Library of Hope International University.

Introduction to Reciprocal Borrowing

About Reciprocal Borrowing Programs

The Darling Library's mission is to serve the information and research needs of the HIU community. Our main goal is to support the curriculum at Hope. However, in the event that the Darling Library does not have the material(s) you need, besides the Interlibrary Loan service, Hope maintains agreements with a number of other libraries that allow Hope students, staff, and/or faculty to check out and return books at participating libraries.

Patrons from participating libraries may also apply for borrowing privileges at Hope.

The Darling Library participates in the following Reciprocal Borrowing Programs. See details below.

  • CSUF - for students, staff, and faculty
  • IEALC - for students, staff, and faculty
  • SCATLA - for students and faculty of undergraduate and graduate schools of ministry and Biblical studies
  • ACL - for online students, staff, and faculty of participating institutions
  • ATLA - for online students and faculty of graduate schools of ministry and Biblical studies
  • SCELC - for faculty or other qualified researchers

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CSUF Agreement

The Agreement with CSUF

The Darling Library of Hope International University has made the following agreement with the Pollak Library of California State University, Fullerton for reciprocal borrowing.

  • Both Libraries will allow borrowing based upon an officially signed letter.
  • All privileges will apply for one semester. A new letter is needed for each semester to verify current status.
  • Payment of outstanding fines and fees.
    • Approximately two weeks before the end of each semester each library will send notification of unpaid fines by the other’s guest patrons.
    • In the event that a guest patron does not pay the fines by a specified date, each library agrees to pay those fines to the host institution or the guest institution will provide any assistance required for the host institution to pursue payment (i.e., providing the Social Security Number for the Franchise Tax Board).
  • Revisions of this policy. This policy may be revised with a formal agreement between the appropriate authorities from both libraries.

Last revised by rhartman 12/20/2016
July 24, 2006, Robin Hartman, Director of Library Services, Darling Library, Elizabeth Housewright, Acting Associate University Librarian, Pollak Library and Ron Rodriguez, Access Services Unit Head, Pollak Library met to discuss the authorization letter and the continuation of the reciprocal borrowing agreement between the two schools. The letter and procedures were revised.

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Who is Eligible?

HIU students, faculty, and staff in good standing with the Darling Library may apply for borrowing privileges at the Pollack Library at California State University Fullerton,

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How Does It Work?

  1. Request an authorization letter at the Circulation Desk of the Darling Library. We will verify that you are in good standing with the Darling Library and issue a letter of authorization which will expire at the end of the current term. A new letter is required each term.
  2. Present the authorization letter along with your Hope ID card to the CSUF Pollak Library circulation desk.

NOTE: Access to the Pollack Library research databases is available on a first come, first served basis at certain guest computers in the library; remote access to their research databases is restricted to CSUF students, faculty and staff.

Outstanding fines and fees

In the event that HIU patrons do not pay fines due at the Pollak Library, the Darling Library will notify the business office to add the fee to the student accounts and send a check for the total amount of outstanding fines and fees to the Pollak Library.

CSUF students

CSUF students and faculty should refer to the Pollak Library Reciprocal Borrowing policies and procedures for borrowing from HIU.

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IEALC Reciprocal Borrowing Program

  The Agreement with IEALC

HIU is a participating member of the Inland Empire Academic Libraries Cooperative. The purpose of the IEALC is to provide reciprocal library borrowing privileges to currently registered students of the participating institutions. Local lending rules at each participating lending library, including limits on the number of items borrowed and the levying of fines, shall apply to the borrowing of materials from that library. (Faculty and staff borrowing privileges are outside of this Agreement.)

  List of Participating Institutions

  • Azusa Pacific University
  • California Baptist University
  • California State University, San Bernardino
  • Citrus College
  • Crafton Hills College
  • Hope International University
  • Mt. San Antonio College
  • Pacific Oaks College
  • San Bernardino Valley College
  • University of La Verne
  • University of Redlands
  • Victor Valley Community College
  • Western University of Health Services

 Who is Eligible?

Currently registered students of Hope International University who are in good standing with the Darling Library. (This does not include HIU faculty and staff.)

 How Does it work?

Permission is granted by your home library to borrow from any participating lending library according to their local lending rules.

IEALC card sample

How it works:

  1. HIU students may request an IEALC card at the Darling Library. 
  2. Upon verification that you are a patron in good standing with the Darling Library and after a short interview with a librarian regarding your research needs, you may be issued a card.
  3. Present your IEALC card along with your current HIU student ID card to the Circulation Desk of any IEALC "lending" library. (See list of participating institutions.)
    1. Check books out from the lending library.
    2. Return books to the lending library.
    3. Pay any overdue fines to the lending library.
  4. A new IEALC card is required each school term.

GLOSSARY OF TERMS:

  • Home Library = The library of the institution you attend. (Darling Library of Hope International University)
  • Reciprocal Borrowing = An agreement between participating institutions to lend books to each other's eligible patrons.
  • Lending Library = The library that owns and lends out books.
  • Local Lending Rules = Policies that govern a library's lending practices -- what may be borrowed, the length of circulation period, limits on the number of items borrowed, and the levying of fines.
  • Participating Libraries = Libraries that have agreed to participate in a particular agreement such as the IEALC Reciprocal Borrowing Program.
  • Patrons = Registered members, authorized users, or regular "customers" of a library.

SCATLA Cooperative Borrowing Program

SCATLA Cooperative Borrowing Program

HIU is a full member of the the Southern California Theological Library Association. SCATLA promotes and supports cooperative efforts among theological libraries in Southern California including a cooperative borrowing program. "This is a referral service that permits, on a case by case basis, screened clients at one library to use the collections at another library during the course of a defined research project." 

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List of SCATLA Institutions

(Not all SCATLA libraries participate in the Reciprocal Borrowing Program. Please contact your librarian for more information.)

  • Azusa Pacific University, Azusa, CA
  • Bethesda University, Anaheim, CA
  • Biola University, La Mirada, CA
  • California Baptist University, Riverside, CA
  • Concordia University Irvine, Irvine, CA
  • Fuller Theological Seminary, Pasadena, CA
  • Gateway Baptist Theological Seminary, Ontario, CA
  • Hebrew Union College-Jewish Institute of Religion, Los Angeles, CA
  • Hope International University, Fullerton, CA
  • International Theological Seminary, Los Angeles, CA
  • King's University, Van Nuys, CA
  • Life Pacific College, San Dimas, CA
  • Logos Evangelical Seminary, El Monte, CA
  • Loyola Marymount University, Los Angeles, CA
  • Master's Seminary, Sun Valley, CA
  • Pepperdine University, Malibu, CA
  • Point Loma Nazarene University, San Diego, CA
  • Presbyterian Theological Seminary in America, Santa Fe Springs, CA
  • St. John's Seminary, Camarillo, CA
  • Shepherd University, Los Angeles, CA
  • Southern California Seminary, El Cajon, CA
  • University of San Diego, San Diego, CA
  • Vanguard University, Costa Mesa, CA
  • Veritas Evangelical Seminary, Murrieta, CA
  • Westminster Seminary California, Escondido, CA
  • World Mission University, Los Angeles, CA

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Who is Eligible?

The SCATLA cooperative borrowing program is intended for faculty and students at the undergraduate and graduate level in religion or theology programs. HIU students and faculty may apply for SCATLA cards.

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How Does It Work?

  1. HIU students and faculty may apply for a SCATLA "card" at the Darling Library.
  2. We will verify that you are a patron in good standing with the Darling Library and arrange for you to have a short interview with a librarian regarding your research needs before issuing a SCATLA "card" (form found here: https://formstack.apu.edu/forms/scatla_card).
  3. SCATLA "cards" are assigned an expiration date based upon the end of the academic term.
  4. A specific SCATLA form is required to be filled in for use at each lending library.
  5. Present your SCATLA form email along with your current HIU ID card at the participating lending library.
  6. Check out books and other materials from the host library according to their lending policies.

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GLOSSARY OF TERMS:

  • Home Library = The library of the institution you attend. (Darling Library of Hope International University)
  • Cooperative Borrowing = An agreement between participating institutions to lend books to each other's eligible patrons.
  • Lending Library = The library that owns and lends out books.
  • Local Lending Rules = Policies that govern a library's lending practices -- what may be borrowed, the length of circulation period, limits on the number of items borrowed, and the levying of fines.
  • Participating Libraries = Libraries that have agreed to participate in a particular agreement such as the SCATLA Cooperative Borrowing Program.
  • Patrons = Registered members, authorized users, or regular "customers" of a library.

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ACL Reciprocal Borrowing Program

ACL Reciprocal Borrowing Program

Hope participates in the Association of Christian Librarians Reciprocal Borrowing Program. 

This is a voluntary program whereby participating ACL institutions extend in-person borrowing privileges to authorized patrons from other ACL institutions. Patrons, including faculty, students, and staff, have reciprocal access to the physical collections of participating Christian institutions.

This access is especially valuable for online students who may not live near their home institution.

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Participating Institutions

You can find a current list of participating institutions on the ACL website.

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Who is eligible?

Hope students, staff, and faculty are eligible to use this service.

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How does it work?

  • Find a participating ACL member library near you.
  • Show proof of current enrollment at Hope International University. (The lending library will contact the HIU library to verify that you are in good standing with us.)
  • Register to check books out from that library based on their local lending policies.​
  • Return books to the lending library on time. (Pay any overdue fines or fees to them.)

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GLOSSARY OF TERMS:

  • Home Library = The library of the institution you attend. (Darling Library of Hope International University)
  • Reciprocal Borrowing Program = An agreement between participating institutions to lend books to each other's eligible patrons.
  • Lending Library = The library that owns and lends out books.
  • Participating Libraries = Libraries that have agreed to participate in a particular agreement.
  • Patrons = Registered members, authorized users, or regular "customers" of a library.

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ATLA Reciprocal Borrowing Program

Atla Reciprocal Borrowing Program

Hope participates in the American Theological Library Association Reciprocal Borrowing Program. Atla is an association of graduate seminaries and university graduate level programs in ministry, Biblical Studies, religion, and theology in North America. [note - 2024, now an international organization and just Atla; not an acronym any more - sj]

NOTE: This program is for graduate students in the areas of Religious Studies, Biblical Studies, and Ministry at participating Atla member institutions throughout the world.

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Participating Institutions

Here is a current map of participating institutions across the United States and Canada.

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Who is eligible?

Hope students in masters level programs in ministry, Biblical studies, religion, and theology are eligible to use this service. Some participating libraries will also lend to undergraduate students and faculty. Contact the Darling Library at (714) 879-3901, ext. 1234 or [email protected] for more information.

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How does it work?

  • Find a participating ATLA member library near you on this map.
  • Show proof of current enrollment at Hope International University. (The lending library will contact the HIU library to verify that you are in good standing with us.)
  • Register to check books out from that library based on their local lending policies.​
  • Return books to the lending library on time. (Pay any overdue fines or fees to them.)

NOTE: This program is particularly designed for students in distance learning programs at ATLA member institutions throughout the U.S. and Canada.

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GLOSSARY OF TERMS:

  • Home Library = The library of the institution you attend. (Darling Library of Hope International University)
  • Reciprocal Borrowing Program = An agreement between participating institutions to lend books to each other's eligible patrons.
  • Lending Library = The library that owns and lends out books.
  • Participating Libraries = Libraries that have agreed to participate in a particular agreement such as the ATLA Reciprocal Borrowing Program.
  • Patrons = Registered members, authorized users, or regular "customers" of a library.

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SCELC Faculty Borrowing Program

Reciprocal Faculty Borrowing (RFB) Program

Hope is a member of the Statewide California Electronic Library Consortium (SCELC) which exists to promote resource-sharing among the libraries of private academic institutions in California.

One of the benefits of SCELC Membership is the Reciprocal Faculty Borrowing (RFB) Program which is intended to enable mutual borrowing for faculty or other qualified researchers among participating SCELC Member libraries.

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List of SCELC Institutions

There are over 100 SCELC member libraries but not all of them participate in the Reciprocal Faculty Borrowing Program. Please contact your librarian for more information.

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Who is Eligible?

Faculty and other qualified researchers of participating institutions may apply to borrow from other participating SCELC member libraries. .

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How Does It Work?

  1. HIU faculty members may contact a librarian at the Darling Library for a short interview regarding research needs.
  2. Faculty member completes the faculty information portion on the “Authorization Form”.
  3. Darling librarian completes and signs the library portion on the “Authorization Form”.
  4. NOTE: Separate Authorization Forms must be completed for each lending library.
  5. The faculty member must present the “Authorization Form”, accompanied by picture identification (preferably an institutional identification card), and other documents required by the lending library, when registering for borrowing privileges at one of the lending libraries.
  6. The lending library will issue a card for courtesy borrowers and provide information on the privileges associated with the card, as well as other general information (e.g., library hours, parking regulations)
  7. The lending library retains the authorization form.
  8. Renewal of library privileges requires the same authorization process as with the initial card issuance to confirm that the faculty member is still affiliated with the home institution.
  9. In case of delinquent borrowing, the lending library will send recalls, overdue notices, and bills for items directly to the faculty member. If the notices and/or fees are not handled promptly, the home library will be notified and ultimately responsible for the charges incurred.

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GLOSSARY OF TERMS:

  • Home Library = The library of the institution you attend (Darling Library of Hope International University).
  • Lending Library = The library that owns and lends out books.
  • Local Lending Rules = Policies that govern a library's lending practices -- what may be borrowed, the length of circulation period, limits on the number of items borrowed, and the levying of fines.
  • Participating Libraries = Libraries that have agreed to participate in a particular agreement such as the SCELC Reciprocal Faculty Borrowing (RFB) Program.
  • Patrons = Registered members, authorized users, or regular "customers" of a library.

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